Corporate Scorecard

RELATED ARTICLES
	New hope for coconut farmers
	Coconut seedlings planted in Kalayaan shores as assertion of sovereignty
	Bagong Pilipinas Serbisyo Fair extends agri aid to 10,345 Bicolanos
	5K Dinagat coconut farmers get PCA assistance
	DOE promotes use of coconut oil as aviation fuel
	Read more...

Corporate Governance Scorecard 2024

I. STAKEHOLDER RELATIONSHIPS

Question	Yes	No	Justification
a. Stipulates the existence and scope of its effort to address customer's welfare?			PCA's Vision, Mission, and Core Values - The Board revisited the PCA mission and vision and was amended under Board Resolution Number 002-2024. This was again reviewed in November 2024 and was amended under Board Resolution Number 037-2024, as currently reflected in the PCA website. Health and Medical (PMO Annual Report) Harmonized Client Satisfaction Measurement Report for 2024, Link2 Conduct of nationwide oil palm registration using the OPFRS PCA Strategic Development Plan 2024 - 2028 Approving the inclusion of coconut zygotic embryo as additional item in the list of prohibited and regulated commodities for export under Board Resolution No. 020-2024 Social Protection Program - Annual Report Page 109 Laboratory Services Division Quality Policy Statement Additional analytical service offered by LSD RA 115241 PCA Citizen's Charter CFIDP Project Document PCA Manual of Corporate Governance (ongoing review on CY 2023) Coconut Farmers Industry Development Plan (CFIDP) (Note: The CFIDP is undergoing revisions and is now pending for approval of the President.) EO no.172 series of 2022 PCA Quality Policy Statement
b. Elaborates its effort to interact with the communities in which they operate?			Harmonized Client Satisfaction Measurement Report for 2024, Link2 PCA People's Manual or PCA FOI Manual Corporate Social Responsibilities
c. Does the GOCC disclose a policy that: Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development??			Standard for Good agricultural practices (GAP) Corporate Social Responsibilities: Risk Management
2. Does the GOCC disclose the activities that it has undertaken to implement the following:
a. Customer health and safety			Social Protection Program - Annual Report PMO Annual Report (Key Achievements and Milestones) PCA launches nationwide training to boost healthcare access for coconut farmers (Activity)
b. Interaction with the communities			Success Story (Coconut Hybridization Program) Coconut Husk-Based MDF Plant Eyed for Philippines Indigenous coconut farmers to benefit from new PCA-NCIP Partnership PCA, VCOP chart course for coconut industry advancement Thai World Group Eyes investment in Philippine Coconut Industry PCA, APLFI, PCB forge alliance to boost coconut-coffee industry PCA, COHREP, DTI team-up for coconut culinary and skills showdown Coconut officially excluded from tree nut classification in latest FDA guidance PCA caps 2024 with year-end celebration of excellence dated 17 December 2024 PCA achieves ISO 9001:2015 certification, celebrates commitment to quality and excellence PCA gears up for 2025: Year-End Assessment and Planning Workshop PCA showcases commitment to revitalizing salt industry at 2nd Philippine salt congress dated December 12-13 2024 PCA joins nationwide observance of the 18 day campaign to end violence against women. Philippine Coconut Industry takes center stage at the 1st Coconut Philippines Trade Fair Philippine Champions global coconut industry agenda at 60th ICC Session in Sri Lanka 15. Coconut Philippine Trade Fair dated 02-04 December 2024 16. PCA, DOST Region 1, and Ilocos Norte forge partanership to strengthen salt and coconut industries dated 21 November 2024. Coffee, Cacao, and Coconut (CoCaNut) Congress 2024 PH Agriculture unites for resilience and sustainabiility at national CoCaNut Congress 2024 dated 6-8 November 2024 Bolstering global market linkages: PCA showcases PH coconut industry at SIAL Paris 2024 dated 19-23 October 2024 PCA and Manryu Co., Ltd. sign MOU to pioneer SAF production in the Philippines. PCA launches nationwide training to boost healthcare access for coconut farmers dated 22-25 October 2024 22. PCA partners with sustainable coconut partnership for internatiional rountable on coconut sustainability dated 23-28 September 2024 Requirements of general adminstration of customs of China for export of copra meal. PCA is now accredited by the Professional Regulation Commission (PRC) continuing professional development (CPD) council for agriculture as CPD provider PCA's 38th National Coconut Week: Celebrating the future of the coconut industry through unity and innovation dated 17 August 2024 PCA kicks off 2024 Coconut week celebration with festive launch and nationwide initiatives dated 27 August 2024 PCA champions coconut industry's future at SCFI 7th Annual Natonal Convention dated 23-25 August 2024. PCA in action industry stakeholders unite at 13th National Palm Oil Congress dated 14-15 August 2024. PCA and Calaca City LGU Forge Path for Coconut Industry Initiatives with tree planting and MOA signing dated 07 August 2024. PCA, PSU, DOST RO 1 team up to boost coconut yield with salt fertilizer PCA leads strategic meeting with CDA, LBP, DBP to empower coconut farmers' cooperatives dated 16 July 2024. BAYANIyugan: Uniting heroes of the Philippine Coconut Industry PCA Midyear Planning Conference Catalyzes Strategic Progress for the coconut industry dated 10-12 July 2024. Coconut R & D webinar dated 28 August 2024 National Coconut Research Congress PCA's 1st Future Thinking Workshop Charts Sustinable Path for the Philippine Coconut Industry dated 24-25 April 2024. More than 2.1 million seedlings planted in 2023, 8,5 million set to be planted in 2024 under the PCA's massive coconut planting and replanting project. 38. PCA joins health and wellness CONFEX 2024 dated 26-28 January 2024
c. Does the GOCC disclose a policy that: Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?			Inspector's and Quality Assurance Training on Coir Processing and Coconut Bio-engineering installation and maintenance (Batch 1) dated 6-13 December 2024) Inspector's Training on the Philippine Good Agricultural Practices for Coconut (2 batches) dated 15-19 July 2024 and 25-29 November 2024 2024 Coconut Fertilization Project/Composting Facilty for Biodegradable Wastes (CFW)
3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section?			Article 10, Sections 45 to 48 provide for the Corporate Social Responsibility and Relationship of the PCA addressing the social and environmental issues of the stakeholders. In accordance with its CSR, it took part in the International Conference on Coconut Conservation, Valorization, and Exchange of Resources and Germplasm for Economic Development (I-CONVERGED) conducted in 2023 at SEARCA. The conference aimed to unite experts, researchers, and enthusiasts in exploring sustainable solutions for coconut germplasm conservation and industry development. PCA's 1st Future Thinking Workshop Charts Sustainable Path for the Philippine Coconut Industry More than 2.1 million seedlings planted in 2023, 8.5 million set to be planted in 2024 under the PCA's massive coconut planting and replanting project.
4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. Does the GOCC provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights?			PCA Reporting Channels for concerns and complaints Whistleblowing Portal
5. Performance-enhancing mechanisms for employee participation should be permitted to develop. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?			Approving the proposed employee welfare and development programs of the PCA and the appropriations of funds- Board Resolution No. 2024-013
b. Does the GOCC publish data relating to health, safety and welfare of its employees?			The PCA organized initiatives focused on employee health, safety, and welfare as follows: Attached list of training/development programs conducted by HR
c. Does the GOCC have training and development programmes for its employees?			The PCA conducted various development and training programs for employees throughout CY2024. The employees participated in 54 different development programs. Attached list of training/development programs conducted by HR
d. Does the GOCC publish data on training and development programms for its employees? The GOCC must give the name of the program and either the 1.) number of participants per program or 2.) average hours per training held			The PCA published the list of training and development programs. Approximately, 945 participated in the 54 development programs or trainig conducted.. Attached is a coy of the activity with the corresponding dates and number of participants. - Copy of trainings/development programs for PCA employees.
6. Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior?
a. The GOCC must disclose the actual procedures of their whistleblowing policy for their employees or grievance machinery. Merely stating that they have a policy will not suffice.			The PCA has procedures for complaints by employees concerning illegal (including corruption) and unethical behaviour as emodied in the following mechanisms and issuances: 1. Adopted the existing policy based on PCA Memo Circular No. 12, series of 2007, or the creation of grievance machinery PCA Internal Whiistleblowing Policy GCG Whistkeblowing web portal PCA Citizen's Charter Whistleblowing Policy series of 2021, pp17-18
b. The GOCC should explicitly disclose the procedures/mechanism in place that protects the whistleblower from retaliation			PCA MC No. 02, series of 2016 or the Policy of Whistleblowers, section E Adopted the existing policy based on PCA Memorandum Circular No.02, series of 2016, or the Policy of Whistkrblowers.

II. DISCLOSURE AND TRANSPARENCY

Question	Yes	No	Justification
7. Does the GOCC's website disclose the following items: Corporate objectives
a. The GOCC's corporate objectives must be specific, measurable, achievable, realistic and timely. Showing the GOCC's performance scorecard will also be given points.			PCA’s SMART objectives are published in:Strategy Map for CY2024 and the Performance Scorecard
b. Financial performance indicators.			The Financial Performance Indicators are disclosed as follows: PCA 2024 Annual Report,Financial and Non-Financial Indicator Strategic Objective and Measures in the 2024 Performance Scorecard
c. Non-financial performance indicators.			PCA 2024 Annual Report,Financial and Non-Financial Indicator Strategic Objective and Measures in the 2024 Performance Scorecard
d. Details of whistle-blowing policy.			MC No. 02-2016 (Internal Whistleblowing Policy). GCG Portal for anonymous reporting. Protection against retaliation (Section 4 of the Policy).
e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners.			The biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directroship of listed companies) of the PCC ex-officio and appointive directors are disclosed in the PCA website in the following link: Board Profile 2024 PCA Annual Report pp 8-13 Board Profile
f. Training and/or continuing education programme attended by each director/commissioner.			The PCA discloses/reveals the training and/or continuing education programs attended by the appointed directors as follows: - Corporate Governance Orientation Program for Government-Owned and Controlled Corporations dated 2-3 May 2024 2. Dir. Frank Roy M. Ribo - Internal Audit Annual Performance, Monitoring, Evaluation and Planning Workshop dated 26-27 Novermber 2024 3. Dir. Flor L. Olivar - Internal Audit Annual Performance, Monitoring, Evaluation and Planning Workshop dated 26-27 November 2024 4. Dir. Pepito P. Capangpangan - Internal Audit Annual Performance, Monitoring, Evaluation and Planning Workshop dated 26-27 November 2024
9. "The GOCC must state that it fully complies with the code of corporate governance and if there is non-compliance, it must explain the reason for the non-compliance. Merely stating that the GOC ""generally complies"" with the code of corporate governance will not be taken as full compliance and will not garner any points"			The PCA has fully complied or adhered to the code of corporate governance, as outlined in its Full Compliance with the Code of Good Governance document as attached. PCA Code of Corporate Governance

III. RESPONSIBILITIES OF THE BOARD (50%)

Question	Yes	No	Justification
11.a. Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year?			The PCA Board revisited the Vision and Mission of the PCA during its approval of CY 2025 Performance Scorecard on 19 November 2024 through Board Resolution No. 037-2024. other link
11. b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?			The board oversees the management of the implementation of corporate strategies and policies, as specified in the PCA Manual of Corporate Governance. The functions of the PCA Governance Committee are as follows: a. Oversee the periodic performance evaluation of the Board and its Committees and that of Management, and conduct an annual self-evaluation of performance; b. Decide whether or not a director is able to and has been adequately carrying out his/her duties as Director bearing in mind the director's contribution and performance. Internal guidelines shall be adopted that address the directors serving on multiple boards; c. Recommend to the Board regarding the continuing education of Directors, assignment to Board Committees, succession plan for the Executive Officers, and the remuneration commensurate with corporate and individual performance; d. Recommend the manner by which the Board's performance may be evaluated and propose objective performance criteria approved by the Board. Such indicators shall address how the Board will enhance long-term shareholder value; e. Oversee the proper and systematic use of the budget of the entire agency; and f. Recommend approval of any financial action requiring the approval of the PCA Board, such as those falling under Corporate Order, Annual Procurement Plan, and Corporate Operating Budget.
13. The details of the Code of Ethics or Conduct must be disclosed. Merely stating that the GOCC has a Code of Ethics without divulging information on the coverage of the Code or how breaches are handled will not suffice.			The Governing Board approved Board Reolution No. 120-2009 re " Approving the PCA Code of Conduct on 10 November 2009, and the PCA Management issued Corporate Order No. 02, series 2009 re; "Code of Conduct for the Officials and Employees of the PCA" dated 22 OCtober 2009 Link 1 Link 2 Link 3
13.b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code?			2020 Corporate Order No. 2, series of 2009: Code of Conduct for the Officials and Employees of PCA Corporate Order No. 2, eries of 2009 or the Code of conduct for the officials and employees of PCA
13.c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?			The PCA officials and employees are subject to the provisions of the code of ethics. All PCA officials and employees have an obligation to notify the Legal Affairs Service as soon as they are aware of any personnel violating the code of ethics, or of any attempted or completed act of fraud or corruption involving any PCA personnel. Corporate Order No. 2, series of 2009-Code of conduct for officials and employess of PCA
14. Does the Board appoint a Nomination Compensation / Remuneration Committee?			The Board approved the reconstitution of its Committees, including the Memberships of the Nomination and Remunerations Committee last 14 October 2024 through Board Resolution No. 033-2024. link
15. Did the Nomination Compensation/Remuneration Committee meet at least twice during the year?			On 23 February 2023, the Board merged the functions of three (3) Board Committees such as, Executive Committee, Governance Coomittee and Nomination & Remunerations Committee into one "Executive and Governance Committee" as provided in Sec. 16 of GCG MC No. 2012-07, through Board Resolution No. 007-2023. During this period, the Executive and Governance Committee conducted two (2) meetings. The attendance in the meetings are posted on the PCA Website. link
16. If yes, is the report of the Nomination Compensation/ Remuneration Committee publicly disclosed?			The PCA Board Committees Report for CY 2024 was published on the PCA Website.
17. Does the Board appoint an Audit Committee?			The Board reconstituted its Board Committees, including the Audit Committee, which was merged with the Risk Management Committee on 20 February 2023 through Board Resolution No. 007-2023, and on 14 October 2024, the Board reorganized its Committees and split the Audit Committee from the Risk Management Committee through Board Resolution No. 033-2024. link 1 link 2
18. If yes, is the report of the Audit Committee publicly disclosed?			The PCA Board Committees Report for CY 2024 was published on the PCA Website.
19. Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?			The Chairperson of the Audit Committee is the Secretary of the Department of Budget and Management (DBM) and has a qualification and experience in finance and accounting. link 1
20. Did the Audit Committee meet at least four times during the year?			The Audit Committee conducted only two (2) meetings during the year.
21. Does the Board appoint a Risk Management Committee?			The Board reconstituted its Board Committees, including the Risk Management Committee, which was merged with the Audit Committee on 20 February 2023 through Board Resolution No. 007-2023, and on 14 October 2024, the Board reorganized its Committees and split the two committees.
22. If yes, is the report on Risk Management Committee publicly disclosed?			The PCA Board Committees Report for CY 2024 was published in the PCA Website.
23. Does at least one member of the Risk Management Committee have a background in finance and investments?			"The Chairperson of the Risk Management Committee is the Secretary of the Department of Finance (DOF), with the members from: - Department of Science & Technology (DOST) - VC - Department of Agriculture (DA) - Department of Trade and Industry (DTI) - Coconut Farmer Sector Representative from Luzon - Coconut Farmer Sector Representative from Visayas - Coconut Farmer Sector Representative from Mindanao The Chairperson has background and experience in finance and investments."
24.a. Are the Board of Directors meetings scheduled at the beginning of the year?			The board meeting schedule for CY 2024 was approved by the Board on 15 December 2023 through Board Resolution No. 038-2023.
24.b. Does the Board of Directors meet at least monthly?			The Board conducted monthly regular meetings and special meetings, with a total of thirteen (13) board meetings during the whole year.
24.c. Did the Board of Directors meet on at least 75% on their scheduled meetings?			The Board conducted thirteen (13) board meetings during the year which is beyond the proposed schedule of 12 meetings.
24.d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?			During the year, six (6) Directors got 100% attendance, two (2) got 69% attendance, and one (1) has 54% attendance attended by the Principal Director or its Official Alternate.
24.e. Did the Board of Directors meet separately at least once during the year without the President/CEO present?			PCA Board met on September 28, 2023 wherein the Administrator/CEO was absent
25.a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting?			Board Resoution No. 011-2019 The Board Resolution No. 011-2019 prescribed the policy on the five (5) working day submission of the agenda folder to the Board Members, thus, agenda items should be submitted by the Management to the Board Secretariat seven (7) working days before the scheduled board meeting.
25.b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?			With reference to CY2023 Board Officers Profile The Board Secretary V who acts as the Corporate Secretary of the PCA Board is a full pledged Lawyer with sufficient trainings and attended the required Manadatory Continuing Legal Education for the 8th compliance period (April 15, 2022 to April 14, 2025) under BAR Matter No. 850, dated 22 August 2000, as amended.
26.a. Does the company have a separate internal audit function?			Pursuant to GCG-Memorandum Order No. 2013-40, Rationalization of the PCA, in its Organizational Structure under the Governing Board is the Internal Audit Department (IAD) who review the operational effectiveness and effiency of corporate business processes, systems and procedures and for examining and evaluating the adequacy and effectiveness of internal control systems and programs.
26.b. Does the appointment and removal of the internal auditor require the recommendation of the Audit Committee?			In the current Corporate Order No. 01, S. 2024, the approval of the appointment for the Manager of the Internal Audit Department is within the authority of the PCA Board. In C.O. No. 01, S. 2022 and previous issuances, it provides that: "All staff and officers of Internal Audit Department shall be recommended by the Governing Board's Audit Committee." Link 1 Link 2
27.a. Does the company disclose the internal control procedures/risk management systems it has in place?			The Risk Management Plan which includes Risk Identifications, Treatment and Action Registry (RITAR) as preesnted to the Board shall be posted on the PCA website.
27.b.The GOCC's annual report must explicitly state that the Board conducted a review of the company's risk management system and material controls during the year being assessed.			The review of the PCA's material controls were conducted twice in 2024 during the corresponding Board Assessment and Planning held in January 18, 2024 and December 12, 2024, as indicated in the Corporate Secretary's Report in the CY2024 PCA Annual Report, p17. another link
27.c. Does the company disclose how key risks are managed?			Thw Rsik Management Plan each includes Risk Identificatio, Treatment and Action Registry (RITAR) as preesnted to the Board shall be posted on he PCA website
27.d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems?			Board Resolution approving the Risk Managemnent Plan 036-2024 Link
28. Do different persons assume the roles of Chairman and CEO?			The Chaiperson of the Board is the Secretary of the Department of Agriculture (DA) as Ex-Officio capacity which acts as the Supervising Agency of the PCA, and the Administrator/CEO of the PCA is an Appointive Member of the Board who was elected as the Administrator & CEO of the PCA.
29.a. Does the GOCC have orientation programs for new Directors?			The Administrator/CEO of the PCA who is also an Appointive Member of the Board was appointed on 14 March 2024 and attended the Orientation
29.b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs?			The Administrator/CEO of the PCA who is also an Appointive Member of the Board was appointed on 14 March 2024 and attended the Orientation/Briefing of the Newly Appointed Member of the Governing Board on 14 March 2024. Link
29.c. Did all Appointive Directors attend at least 1 training for the calendar year?			YThe three (3) Appointive Directors (Farmer Sector's Representatives) attended the Internal Audit Annual Performance, Monitoring Evaluation and Planning Workshop - Executive Briefing on November 26-27, 2024, while Admin. Buted, the newly appointed Administrator attended the Corporate Governance Orientation Program for GOCCs conducted by the ICD on May 2-3, 2024.
30.a. Is an annual performance assessment conducted of the Board of Directors?			The Governance Committee recently formulated and endorsed the Board Periodic Performance Evaluation Criteria, which the Board approved last 12 December 2024 through Bd. Res. No. 042-2024. Link
30.b. Does the GOCC disclose the process followed in conducting the Board assessment?			The PCA conducted performance assessment of the PCA Board of Directors for CY2024. This aligns with PCA commitment to adhere to ythe GC Scorecard for GOCCs..
30.c. Does the GOCC disclose the criteria used in the Board assessment?			Board Appraial SystemThe PCA Board approved the (1) Criteria for the Performance Appraisal of the PCA Board of Directors, (2) Criteria for the Appraisal of Board Committee Performance, and (3) Criteria for the Peer Assessment System for PCA Board of Directors through Board Resolution No. 042-2024 on 12 December 2024.
31. Is an annual performance assessment conducted of the Board of Directors Committees?			The PCA conducted performance assessment of the PCA Board of Directors for CY2024. This aligns with PCA commitment to adhere to the GC Scorecard for GOCCs.A Governance Committee meeting was held for the Committee Appraisal.

BONUS

PENALTY

Corporate Governance Scorecard 2023

I. STAKEHOLDER RELATIONSHIPS

Question	Yes	No	Justification
a. Stipulates the existence and scope of its effort to address customer's welfare?			Vision, Mission and core values RA 115241 PCA Citizen's Charter CFIDP Project Document PCA Manual of Corporate Governance (ongoing review on CY 2023) EO no.172 series of 2022
b. Elaborates its effort to interact with the communities in which they operate?			Manual of Corpoarte Governance, Art, X, pp 30-38 CFIDP's health and medical program and annual report RA 11524 PCA MC No. 1, series of 2021 re: nomination process in the PCA Board PCA People's Manual or PCA FOI Manual Massive coconut Planting and replanting Porject for 2023-2028 link1 link2 CFIDP's annual report
c. Does the GOCC disclose a policy that: Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development??			Standard for Good agricultural practices (GAP ) PCA Manual of Corporate Governance
2. Does the GOCC disclose the activities that it has undertaken to implement the following:
a. Customer health and safety			CFIDP activities on health and medical Conduct of Year End Assessment with field visits and consultation-meetings with beneficiaries Conducted CFDIP project assessment with partner agencoes Conducted MId-Year Assessment with site vsits and meeting with the beneficiaries in Davao CY2023 Year End-Assessment and Strategic Planning Worshop held in Bicol
b. Interaction with the communities			CY2023 Annual Cocducted Mid-Year Assessment with Field visits and meeting with the beneficairies in Bohol Massive Coconut planting and replanting project for 2023 - 2028 Creation of a Task Force in partnership with 6 organizations and LGUs in the implementation of the coconut planting and replanting ptroject. National tree program initiated by the Philippine Coconut Authority, various organizations collaborated to plant coconut trees across three islands within the municipality of Kalayaan
c. Does the GOCC disclose a policy that: Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?			National Banner Program Committee on high value crops-fiber crops meeting on March 15,2023 SUBMISSION OF COMMENTS AND SCHEDULE OF PUBLIC CONSULTATION FOR THE DRAFT PHILIPPINE NATIONAL STANDARD OF COCONET Training on regulatory impact assessment for DA food safety regulatory agencies February 22, 2023
3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section?			International Conference on Coconut Conservation, Valorization, and Exchange of Resources and Germplasm for Economic Development (I-CONVERGED) conducted on November 27-30, 2023, at the SEARCA, Conference Hall, Los Baños, Laguna, Philippines. Manual of Corporate Governance Link
4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. Does the GOCC provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights?
The GOCC must have contact details (phone number or email address) specifically for concerns and/or complaints.			For commodity price watch NCFRS registration concerns
5. Performance-enhancing mechanisms for employee participation should be permitted to develop. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?
a. The GOCC must clearly identify its policy on employee health, welfare and safety.			Development Plans and Programs for PCA employees Link1 Link2 Collective Negotiation Agreement 2022-2025
b. Does the GOCC publish data relating to health, safety and welfare of its employees?			PCA Manual of Corporate Governance CFIDP's health and medical program
c. Does the GOCC have training and development programmes for its employees?			Training/attended/ conducted by the employees to enhance their awareness of the programs of the PCA. Link1 Link2 Link3
d. Does the GOCC publish data on training and development programms for its employees? The GOCC must give the name of the program and either the 1.) number of participants per program or 2.) average hours per training held			The traiinings attended were the following: Corporate governance for non-profit organizations Corporate Secretary as Corporate Governance Professionals Mandatory continuing legal educattion Baseline assessment of internal control system training/workshop for the Philippine Coconut Authority
6. Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior?
a. The GOCC must disclose the actual procedures of their whistleblowing policy for their employees or grievance machinery. Merely stating that they have a policy will not suffice.			Adopted the existing policy based on PCA Memorandum Circular No. 12, series of 2007, or the Creation of Grievance Machinery PCA Internal Whiistleblowing Policy GCG Whistkeblowing web portal PCA Citizen's Charter Whistleblowing Policy series of 2021, pp17-18
b. The GOCC should explicitly disclose the procedures/mechanism in place that protects the whistleblower from retaliation			Whistleblowing Policy series of 2021, pp 17-18 Adopted the existing policy based on PCA Memorandum Circular No.02, series of 2016, or the Policy of Whistkrblowers.

II. DISCLOSURE AND TRANSPARENCY

Question	Yes	No	Justification
7. Does the GOCC's website disclose the following items: Corporate objectives
a. The GOCC's corporate objectives must be specific, measurable, achievable, realistic and timely. Showing the GOCC's performance scorecard will also be given points.			Corporate Objectives Revised Quality Management System Manual Reviewed Vision, MIssion and Core Values 2023 Performance Evaluation System (PES)
b. Financial performance indicators.			Audited CY2023 Financial Performance 2023 Performance Evaluation System (PES)
c. Non-financial performance indicators.			2023 Performance Evaluation System (PES)
d. Details of whistle-blowing policy.			Adopted the MC No. 02, series of 2016 or the Policy of Whistleblowing , pages 1,3,4,5 and 6 GCG Whistleblowing portal
e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners.			The PCA has maintained a website and posted therein for unrestricted public access all the biographical details of the board members. Link 1 Link 2 CY2023 Governing Board Members Profiles
f. Training and/or continuing education programme attended by each director/commissioner.			For CY2023, some of the trainings attended by the appointed directors were: Corporate governance for non-profit organizations Corporate Secretary as Corporate Governance Professionals Mandatory continuing legal educattion Baseline assessment of internal control system training/workshop for the Philippine Coconut Authority Link 1 Link 2
8. Are the annual reports downloadable from the GOCC's website?			Annual Report ^{(NOTE: Included in the Corporate Governance Outline: Disclosure & Transparency)}
9. Does the GOCC's website contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue?
The GOCC must state that it fully complies with the code of corporate governance and if there is non-compliance, it must explain the reason for the non-compliance.			Code of Corporate Goverrnance

III. RESPONSIBILITIES OF THE BOARD (50%)

Question	Yes	No	Justification
11.a. Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year?			The Board reviwed the mission, vision and core values based on Board Resolution No.002-2024
11. b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?			The board oversees the management of the implementation of corporate strategies and policies, as specified in the PCA Manual of Corporate Governance. Link 1 Link 2 Link 3
11. b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?			The board oversees the management of the implementation of corporate strategies and policies, as specified in the PCA Manual of Corporate Governance. Link 1 Link 2 Link 3
12. Did the GOCC achieve 90% in the PES?			In CY2022, based on the validated perfomance scorecard the PCA obtained a rating of 59.08%. For CY2023, the PCA submitted the report on May 13, 2024, and it was acknowledged by the GCG on May 16, 2024. To date, we are awaiting the GCG results of the evaluation. Link
13.b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code?			2020 Corporate Order No. 2, series of 2009: Code of Conduct for the Officials and Employees of PCA Corporate Order No. 2, eries of 2009 or the Code of conduct for the officials and employees of PCA
13.c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?			The PCA officials and employees are subject to the provisions of the code of ethics. All PCA officials and employees have an obligation to notify the Legal Affairs Service as soon as they are aware of any personnel violating the code of ethics, or of any attempted or completed act of fraud or corruption involving any PCA personnel. 2020 Code of conduct Corporate Order No. 2, series of 2009-Code of conduct for officials and employess of PCA Link 1 Link 2 Link 3
14. Does the Board appoint a Nomination Compensation / Remuneration Committee?			The Board appoint a nomination compensation/renumeration committee based on Board Resolution No. 006-2023 and Board Resolution No. 007-2023. Link 1 Link 2
15. Did the Nomination Compensation/Remuneration Committee meet at least twice during the year?			The Executive and Governance Committee, which includes the Nomination and Remunerations Committee, met twice on January 16 and December 04, 2023.
16. If yes, is the report of the Nomination Compensation/ Remuneration Committee publicly disclosed?			Based on Board Committee report 2023 Annual Board Committee Report.
17. Does the Board appoint an Audit Committee?			The Board appoint an Audit Committee per Board Resolution No. 006-2023 and 007-2023, respecively. Audit Committee
18. If yes, is the report of the Audit Committee publicly disclosed?			PCA Board Committee report.
19. Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?			Both the Chairperson and the Vice-Chairperson have a finance work background. The Secretaries of the Department of Budget and Management (Page 2) and the Department of Finance (Page 1) are the Chairperson and Vice-Chairperson, respectively.
20. Did the Audit Committee meet at least four times during the year?			With reference to the Schedule of called meetings of the PCA Board for CY2023
21. Does the Board appoint a Risk Management Committee?			The Board appointed a Risk Management Committee based on Board Resolution Nos. 006-2023 and 007-2023, respectively. Link 1 Link 2
22. If yes, is the report on Risk Management Committee publicly disclosed?			The accomplishments of the Audit and Risk Management Committee are publicly disclosed in the Annual Board Committee Report.
23. Does at least one member of the Risk Management Committee have a background in finance and investments?			Both the Chairperson and the Vice-Chairperson have a finance work background. The Secretaries of the Department of Budget and Management (Page 2) and the Department of Finance (Page 1) are the Chairperson and Vice-Chairperson, respectively.
24.a. Are the Board of Directors meetings scheduled at the beginning of the year?			The PCA Board approved the CY 2023 Schedule of Regular Board Meetings through Board Resolution No. 047-2022. Regular Board Meetings are scheduled every Third Wednesday of the month.
24.b. Does the Board of Directors meet at least monthly?			The Board conducted only eleven (11) meetings duirng the tear. The schedule of called meeting of the Board for CY2023 is attached.
24.c. Did the Board of Directors meet on at least 75% on their scheduled meetings?			Board Committees Meetings Attendance of the Governing Board for CY2023
24.d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?			Board Committees Meetings Attendance of the Governing Board for CY2023
24.e. Did the Board of Directors meet separately at least once during the year without the President/CEO present?			PCA Board met on September 28, 2023 wherein the Administrator/CEO was absent
25.a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting?			Board Resoution No. 011-2019 Link 1 Link 2
25.b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?			With reference to CY2023 Board Officers Profile The Board Secretary V was appointed on 12 December 2022. She is a lawyer (CY2022 Board Officers Profile attached) and attended the Institute of Corporate Directory training entitled: "Corporate Secretary as Corporate Governance Professional" per Special Order No. 186, series of 2023 on 18 to 19 2023 - 1:00 to 5:00 pm via Zoom Online platform. Link 1 Link 2 Link 3
26.a. Does the company have a separate internal audit function?			Based on the Internal Auditor's Profile
26.b. Does the appointment and removal of the internal auditor require the recommendation of the Audit Committee?			Yes, the appointment and removal of the internal auditor reqruie the approval of the members of the PCA Board, which also include the members of the Audit Committee under Corporate Order No.1, Series of 2022. Link 1 Link 2 Link 3
27.a. Does the company disclose the internal control procedures/risk management systems it has in place?			Yes, as provided under the Risk Management System , as well as Board Resolution Nos. 012-2023, 035-2023 which provide for the CY 2023 Annual Audit Plan and the 2023 Revised Internal Audit Manual Link 1 Link 2 Link3
27.b. Does the Annual Report disclose that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems?			Yes, the PCA Board reviewed the company's material controls during the conduct of the 2018 to 2022 Assessment and Planning last July 21, 2023, as well as during the 2023 Year-End Assessment of the PCA Board. Link 1 Link 2
27.c. Does the company disclose how key risks are managed?			Board Resolution 035-2023 for the 2023 Revised Internal Audit Manual Board Resolution No. 027-2023 for the PCA Catch Up Plan for 2023 Link
27.d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems?			N/A
28. Do different persons assume the roles of Chairman and CEO?			Yes. The Chairperson of the PCA Board is the current Secretary of the Department of Agriculture, Sec. Francisco P. Tiu Laurel, Jr. and the CEO of the PCA for CY 2023 is Administrator Bernie F. Cruz as shown in the report on Composition of the PCA Board.
29.a. Does the GOCC have orientation programs for new Directors?			Outline on the Briefing of New Members of the Governing Board
29.b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs?			Yes, the Appointive Directors attended at least 1 training for 2023.
29.c. Did all Appointive Directors attend at least 1 training for the calendar year?			Yes, the Appointive Directors attended at least 1 training for 2023.
30.a. Is an annual performance assessment conducted of the Board of Directors?			It is in Article XIII-Performance Evaluation System, Sections 46 and 47 of the Manual of Corporate Governance.
30.b. Does the GOCC disclose the process followed in conducting the Board assessment?			Adopted the Board Appraisal System
30.c. Does the GOCC disclose the criteria used in the Board assessment?			Board Appraial System
31. Is an annual performance assessment conducted of the Board of Directors Committees?			N/A

BONUS

Question	Yes	No	Justification
Does the GOCC practice Global Reporting Index (GRI) on its annual reports?
Is the audited annual financial report/statement released within 30 days upon receipt from COA?			PCA CY 2023 Annual Audit Report Date of Receipt: June 27, 2024 Date Published: July 18, 2024

PENALTY

Question	Yes	No	Justification
1. Are there members of the board who hold more than (5) positions in GOCCs and PLCs?			Certification Board Directors' Profile 2019 Board Directors' Profile 2018 2017 Report, Governing Board Member Profiles p.2 Board Director's Profile 2017 2016 Report, Governing Board Member Profiles, pp.1-2
2. Is there non-compliance with the Good Governance Conditions?			2023 PES

Corporate Governance Scorecard 2022

I. STAKEHOLDER RELATIONSHIPS

Question	Yes	No	Justification
1. Does the GOCC disclose a policy that:
a. Does the GOCC disclose a policy that: Stipulates the existence and scope of its effort to address customer's welfare?			Executive Order No. 172 dated 02 June 2022 approving the implementation of the Coconut Farmers and Industry Development Plan (CFIDP) PCA Quality Assurance RA 11524 PCA Citizen's Charter PCA Manual of Corporate Governance,Article X, Sec. 330-38, pp. 23-27 2020 Customer Welfare, p.15 2019 Corporate Social Responsibilities pp.1-2 2017 Report, Customer Welfare, p.15 2016 Report, Corporate Social Responsibility, p.15
b. Does the GOCC disclose a policy that: Elaborates its efforts to interact with the communities in which they operate?			RA 11524 PCA MC No. 01, S. 2021 re Guidelines in the Selection and Nomination Process in the PCA Board CFIDP PCA FOI Manual PCA Manual of Corporate Governance,Article X, Sec. 330-38, pp. 23-27 2021 Interaction with the Communities, p.15-16 2020 Interaction with the Communities, p.15-16 2019 Corporate Social Responsibilities pp.1-2 2017 Report, Interaction with the Communities, p.15-16 2016 Report, Corporate Social Responsibility, p.15-16
c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?			Standards for Good Agricultural Practices (GAP) PCA Manual of Corporate Governance,Article X, Sec. 330-38, pp. 23-27 2021 Environment-friendly value chain, p.16-17 2020 Environment-friendly value chain, p.16-17 2019 Corporate Social Responsibilities pp.3-5 2017 Report, Environment-friendly value chain, p.16-17 2016 Report, Corporate Social Responsibility, p.16-17
2. Does the GOCC disclose the activities that it has undertaken to implement the following:
a. Customer health and safety			Standards for Good Agricultural Practices (GAP) PCA Citizen's Charter PCA Manual of Corporate Governance,Article X, Sec. 330-38, pp. 23-27 2021 Corporate Social Responsibilities pp.1-2 2020 Corporate Social Responsibilities pp.1-2 2019 Corporate Social Responsibilities pp.1-2 2017 Report, Customer Welfare, p.15 2016 Report, Corporate Social Responsibility, p.15
b. Interaction with the communities			CFIDP PCA Manual of Corporate Governance,Article X, Sec. 330-38, pp. 23-27 2021 Corporate Social Responsibilities pp.1-2 2020 Corporate Social Responsibilities pp.1-2 2019 Corporate Social Responsibilities pp.1-2 2017 Report, Interaction with the Communities, p.15 2016 Report, Corporate Social Responsibility, p.15-16
c. Environmentally- friendly value chain?			PCA Manual of Corporate Governance,Article X, Sec. 330-38, pp. 23-27 Corporate Social Responsibilities pp.3-5 2021 Environment-friendly value activity 2020 Environment-friendly value activity 2017 Report, Environment-friendly value chain, p.16-17 2016 Report, Corporate Social Responsibility, p.16-17
3. Does the GOCC have a separate CSR report/section?			PCA Manual of Corporate Governance,Article X, Sec. 330-38, pp. 23-27 2021 Corporate Social Responsibilities 2020 Corporate Social Responsibilities 2019 Corporate Social Responsibilities 2017 Report, Corporate Social Responsibility, p.15-18 2016 Report, Corporate Social Responsibility, p.15-18
4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
a. Does the GOCC provide contact details of concerned officers, feedback officer (tel no. email address, other vital info?)			PCA Citizen's Charter 2021 Corporate Social Responsibilities, p.4 2020 Corporate Social Responsibilities, p.4 2019 Corporate Social Responsibilities, p.4 2017 Report, Redress Mechanism, p.17 2016 Report, Redress Mechanism, p.17
5. Performance-enhancing mechanisms for employee participation should be permitted to develop.
a. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?			PCA Manual of Corporate Governance,Article X, Sec. 330-38, pp. 23-27 2021 Employees' Welfare & Dev't, p.17 2020 Employees' Welfare & Dev't, p.17 2019 Corporate Social Responsibilities, p.5 2017 Report, Employees' Welfare & Dev't, p.17 2016 Report, Employees' Welfare and Development, p.17
b. Does the GOCC publish data relating to health, safety and welfare of its employees?			PCA Manual of Corporate Governance,Article X, Sec. 330-38, pp. 23-27 2021 Report 2017 Report, Employees' Welfare & Dev't, p.17 2016 Report, Employees' Welfare and Development, p.17
c. Does the GOCC have training and development programs for its employees?			2021 Corporate Social Responsibilities 2019 Corporate Social Responsibilities, p.5 2017 Report, Employees' Welfare and Development, p.17 Trainings 2022 Trainings 2019 Trainings 2018 Trainings 2017 Trainings 2016 Trainings 2015
d. Does the GOCC publish data on training and development programs for its employees?			2021 Corporate Social Responsibilities 2019 Corporate Social Responsibilities, p.5 2017 Report, Employees' Welfare and Development, p.17 Trainings 2022 Trainings 2019 Trainings 2018 Trainings 2017 Trainings 2016 Trainings 2015
6. Stakeholders including individual employees and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
a. Does the GOCC have procedures for complaints by employees concerning illegal and unethical behavior?			PCA Internal Whistleblowing Policy GCG Whistle Blowing Web Portal PCA Citizen's Charter 2021 Whistle-blowing Policy, p.17-18 2020 Whistle-blowing Policy, p.17-18 2019 Corporate Social Responsibilities, p.4-5 2018 Corporate Social Responsibilities, p. 4-5 2017 Report, Whistle-blowing Policy, p.17-18 2016 Report, Whistle-blowing Policy, p.17-18
b. Does the GOCC have procedures to protect an employee from retaliation?			Memorandum Circular No. 2, Series of 2016 (PCA Internal Whistleblowing Policy) 2021 Whistle-blowing Policy, p.17-18 2020 Whistle-blowing Policy, p.17-18 2017 Report, Whistle-blowing Policy, p.17-18 2016 Report, Whistle-blowing Policy, p.17-18

II. DISCLOSURE AND TRANSPARENCY

Question	Yes	No	Justification
7. Quality of Annual Report			Revised Quality Management System Manual 2022 Quality Management System Manual 2015
a. Does the GOCC's Annual Report disclose the ff:
a. 1 Corporate Objectives			2021 Corporate Objectives 2020 Corporate Objectives 2018 Corporate Objectives 2017 Report, Corporate Objective, iii 2016 Report, Our Strategy, ii-iii 2015 Report, p.5-12
a. 2 Financial Performance Indicators			Full disclosure of all financial matters & transactions were included in the Transparency Seal under Sec. 106,II.Annual Financial Reports and Sec. 43, 43.3. On Financial and Operational Matters 2021 Monitoring Report of Performance Target 2020 Monitoring Report of Performance Target 2018 Annual Financial and Performance Report 2017 Report, CY2017 Financial Statement, p.27-45 2016 Report, CY2016 Financial Statement, pp.19-36 2015 Report, p.112
a. 3. Non-financial performance indicators			2023 PCA Performance Scorecard 2021 PCA Performance Scorecard 2020 PCA Performance Scorecard 2019 PCA Performance Scorecard 2018 Satisfaction Survey 2017 Report, Non-Financial Indicator, p.18 2016 Report, Non-Financial Indicator, p.18 Non-Financial Indicators
a. 4 Details of whistleblowing policy			Memorandum Circular No. 2, Series of 2016 (PCA Internal Whistleblowing Policy) 2021 Report, Whistle-blowing Policy, p.17-18 2020 Report, Whistle-blowing Policy, p.17-18 2017 Report, Whistle-blowing Policy, p.17-18 2016 Report, Whistle-blowing Policy, pp.17-18 2015 Report, pp. 110-111
a.5 Biographical details (age,qualifications, date of first appointment, relevant experience, other dictatorship of listed companies) of directors			Governing Board Member Profiles 2022 Q3-Q4 Governing Board Member Profiles 2022 Q1-Q2 Governing Board Member Profiles 2021 Governing Board Member Profiles 2020 Governing Board Member Profiles 2019 Governing Board Member Profiles 2018 2017 Report, Governing Board Member Profiles, p.1-2 2016 Report, Governing Board Member Profiles, pp.1-2 2015 Report, pp. 65-66
a.6 Training and/or continuing education program attended by each director			2021 Trainings & Continuing Education Program 2020 Trainings & Continuing Education Program For CY2018, there were no trainings and/or continuing education programs attended by the directors. 2017 Report, Board & Orientation Training, p.5 As required by the GCG through its M.C No. 2012-05, Sec. 2 Art. 5, each Appointive Directors shall attend a special seminar on public corporate governance for Directors conducted by the GCG or any individual or entity accredited by GCG. Thus, this Office had included the trainings and seminars for each Appointive Directors in its annual budget. Since there was a change of Administration for that year, the said training/seminar did not push through.
8. Are the annual reports downloadable from the GOCC's website?			Annual Report ^{(NOTE: Included in the Corporate Governance Outline: Disclosure & Transparency)}
9. Corporate Governance Confirmation Statement
a. Does the annual report contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identity and explain reasons for each such issue?			PCA's Manual of Corporate Governance, Article XI, Sec. 46-47 page 32 The PCA, its Directors, Management, and Personnel commit to fully comply with the code of Corporate Governance. The PCA strictly observes the adherence of its Directors, Management, and Personnel to the PCA's Manual of Corporate Governance 2021 Compliance with the Corporate Governance 2020 Compliance with the Corporate Governance 2017 Report, Statement of Corporate Governance, p.14 2016 Report, Corporate Governance p.14
10. Timely filing/release of annual/financial reports
a. Are the audited annual financial report/statement released with 60days upon receipt from COA?			Full disclosure of all financial matters & transactions were included in the Transparency Seal under Sec. 106,II.Annual Financial Reports and Sec. 43, 43.3. On Financial and Operational Matters CY2018 Financial Statement Date of Receipt: June 28, 2019 Date Published: July 8, 2019 CY2017 Financial Statement Date of Receipt: June 22, 2018 Date Published: June 25, 2018 2016 Financial Report Date of Receipt: June 30, 2016 Date Published: July 3, 2016 2015 Financial Report Date of Receipt: September 27, 2016 Date Published: September 29, 2016
b. Is the annual report released within 90days from release of audited financial report?			Full disclosure of all financial matters & transactions were included in the Transparency Seal under Sec. 106,II.Annual Financial Reports and Sec. 43, 43.3. On Financial and Operational Matters CY2018 Financial Statement Date of Receipt: June 28, 2019 Date Published: July 8, 2019 CY2017 Financial Statement Date of Receipt: June 22, 2018 Date Published: June 25, 2018 2016 Financial Report Date of Receipt: June 30, 2016 Date Published: July 3, 2016 2015 Financial Report Date of Receipt: September 27, 2016 Date Published: September 29, 2016
c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the Board of Directors and/or the relevant officers of the company?			Full disclosure of all financial matters & transactions were included in the Transparency Seal under Sec. 106,II.Annual Financial Reports and Sec. 43, 43.3. On Financial and Operational Matters CY2018 Financial Statement 2017 Report, Financial Statement CY2017, Annex 5 p.53 2016 Report, Good Governance, p.14

III. RESPONSIBILITIES OF THE BOARD (50%)

Question	Yes	No	Justification
11. Corporate Vision/Mission
a. Has the board reviewed the vision and mission/ strategy in the last financial year?			Board Resolution No. 002-2024 Revised Vision, Mission and core values Board Resolution No. 005-2020 For CY2018, the Board reviewed the mission and mission/strategy of PCA. Board Resolution No. 031-2018: Amending the PCA Manual of Corporate Governance. During the Board Meeting held in Malacañang on the 17th of May 2017, has reviewed the PCA Corporate Strategy, Strategy Map and Charter Statement for CY2017. Board Resolution No. 058-2017.: Approving the 2017-2022 Strategy Map, Charter Statement & 2017 Performance Scorecard
b. Does the board monitor/oversee the implementation of the corporate strategy?			The Board monitors & oversee the implementation of the Corporate Strategy as it is being discussed over every committee meetings of the Audit and Governance Committees. The Management reports to the Board on a monthly basis. Board Resolution No. 005-2020 Board Resolution No. 058-2017 Strategy Map, Charter Statement & 2017 Performance Scorecard
12. Did the GOCC achieve 90% in the PES?			2019 GCG-PCA Performance Scorecard 2018 GCG-PCA Performance Scorecard Approved 2017 GCG-PCA Performance Scorecard Approved 2017 GCG-PCA Performance Scorecard Validated 2016 GCG-PCA Performance Scorecard Approved 2016 GCG-PCA Performance Scorecard Validated 2015 GCG-PCA Performance Scorecard Approved 2015 GCG-PCA Performance Scorecard Validated
13. Code of Ethics or conduct
a. Are the details of the code of ethics disclosed?			Board Resolution No. 120-2009 PCA No Gift Policy 2020 Corporate Order No.2 Series of 2009: Code of Conduct for the Officials and Employees of PCA Corporate Order No.2 Series of 2009: Code of Conduct for the Officials and Employees of PCA 2017 Report, Duties & Obligations of Directors & Officers, p.12-13 2016 Report, Corporate Governance, p.12
b. Does the GOCC disclose that all directors, senior management, and employees are required to comply with the code?			2020 Corporate Order No.2 Series of 2009: Code of Conduct for the Officials and Employees of PCA Corporate Order No.2 Series of 2009: Code of Conduct for the Officials and Employees of PCA 2017 Report, Corporate Governance, p.11-13
c. Does the GOCC disclose how it implements and monitors compliance with the code of ethics?			2020 Code of Conduct Corporate Order No.2 Series of 2009: Code of Conduct for the Officials and Employees of PCA The provisions of the Code of Ethics shall apply to all officials and employees of PCA. It is the duty of all PCA officials and employees who witness or become aware of any violation of the Code of Ethics by any PCA personnel, or any attempted or consummated act of graft and corruption involving any PCA Personnel, to report the same at the earliest possible time to the Legal Affairs Service of the Authority. PCA Implementation for No Gift Policy (MC No.3 s.2015)
14. Does the board appoint a Nomination and Compensation / Renumeration Committee?			Board Resolution No. 006-2023 Board Resolution No. 007-2023 Board Resolution No. 022-2021 Secretary's Certificate Board Resolution No. 22-2021 Board Resolution No. 101-2020 Board Resolution No. 095-2020 Board Resolution No. 057-2020 Board Resolution No. 077-2018 Board Resolution No. 033-2018 PCA Governing Board Committees Report for CY 2018, p.12-14 Board Resolution No. 012-2016 Board Resolution No. 088-2016
15. Did the NCRC meet at least twice during the year?			2021 PCA Governing Board Committees Report Secretary's Certificate Board Resolution No. 26-2021 Secretary's Certificate Board Resolution No. 24-2021 Secretary's Certificate Board Resolution No. 22-2021 2020 PCA Governing Board Committees Report The committee met seven (7) times in 2018. PCA Governing Board Committees Report for CY 2018, p.12-14 The committee met four (4) times in 2017. 2017 Report, Board Committee, Annex 2 p.49
16. If yes, is the report of the NCRC publicly disclosed?			2021 PCA Governing Board Committees Report 2020 PCA Governing Board Committees Report PCA Governing Board Committees Report for CY 2018, p.12-14 2017 Report, Board Committee, Annex 2 p.49 PCA Governing Board Committees Report for CY 2017 PCA Governing Board Committees Report for CY 2016
17. Does the board appoint an Audit Committee?			Board Resolution No. 022-2021 Board Resolution No. 019-2022 Board Resolution No. 034-2022 Secretary's Certificate Board Resolution No. 22-2021 Board Resolution No. 101-2020 Board Resolution No. 095-2020 Board Resolution No. 057-2020 Board Resolution No. 077-2018 PCA Governing Board Committees Report for CY 2018, p.1-4 Board Resolution No. 033-2016 Board Resolution No. 070-2015
18. If yes, is the report of the AC publicly disclosed?			2020 PCA Governing Board Committees Report PCA Governing Board Committees Report for CY 2018, p.1-4 2017 Report, Board Committee, Annex 1 p.47-48 PCA Governing Board Committees Report for CY2016
19. Does atleast one member of the AC (director) have an audit, accounting or finance background, qualification, experience?			Governing Board Member Profiles 2022 Secretary's Certificate Board Resolution No. 22-2021 Governing Board Member Profiles 2021 Board Directors' Profile 2020 Board Directors' Profile 2019 Board Directors' Profile 2018 2017 Report, Governing Board Member Profiles p.1-2 Board Director's Profile 2017 2016 Report, Governing Board Member Profiles, p.1-2
20. Did the AC meet at least four times during the year?			2021 Scheduled of Called Meetings of the Governing Board 2020 Scheduled of Called Meetings of the Governing Board The committee met eight (8) times in 2018 PCA Governing Board Committees Report for CY 2018, p.1-4 The committee met ten (10) times in 2017 2017 Report, Board Committee, Annex 1 p.47-48
21. Does the board appoint a Risk Management Committee?			Board Resolution No. 022-2021 Board Resolution No. 019-2022 Board Resolution No. 034-2022 Secretary's Certificate Board Resolution No. 22-2021 Board Resolution No. 101-2020 Board Resolution No. 095-2020 Board Resolution No. 057-2020 Board Resolution No. 077-2018 PCA Governing Board Committees Report for CY 2018, p.10-11 Board Resolution No. 040-2016 Board Resolution No. 164-2015
22. If yes, is the report of RMC publicly disclosed?			2021 PCA Governing Board Committees Report 2020 PCA Governing Board Committees Report The committee met four (4) times in 2018 PCA Governing Board Committees Report for CY 2018, p.10-11 2017 Report, Board Committee, Annex 5 p.52 PCA Governing Board Committees Report for CY2016
23. Does atleast one member (director) of the RMC have a background in Finance and Investments?			Secretary's Certificate Board Resolution No. 22-2021 Governing Board Member Profiles 2021 Board Directors' Profile 2020 Board Directors' Profile 2019 Board Directors' Profile 2018 2017 Report, Governing Board Member Profiles p.1-2 Board Director's Profile 2017 2016 Report, Governing Board Member Profiles, pp.1-2
24. Board Meetings and Attendance
a. Are the board meetings scheduled at the beginning of the year or end of Q1?			Board Resolution No. 047-2022 Board Resolution No. 009-2022 Schedule of GB Called Meetings for CY2022 Board Resolution No. 101-2020 Schedule of GB Called Meetings for CY2020 Board Resolution No. 095-2019 2017 Report, Meeting of the Board, p.4 Schedule of GB Called Meetings for CY2017 2016 Report, Good Governance, p.4 Schedule of GB Called Meetings for CY2016 Board Resolution No. 171-2015 Board Resolution No. 156-2014
b. Does the board meet at least monthly?			Schedule of GB Called Meetings for CY2022 Board Committees Meetings Attendance of the Governing Board for CY2021 Board Committees Meetings Attendance of the Governing Board for CY2020 Board Committees Meetings Attendance of the Governing Board for CY2019 Board Committees Meetings Attendance of the Governing Board for CY2018 2017 Report, Meeting of the Board, p.4 Board Committees Meetings Attendance of the Governing Board for CY2017 2016 Report, Good Governance, p.4 Board Committees Meetings Attendance of the Governing Board for CY2016
c. Did the board meet on at least 75% on their scheduled meeting? If not, state explanation.			Schedule of GB Called Meetings for CY2022 Board Committees Meetings Attendance of the Governing Board for CY2021 Board Committees Meetings Attendance of the Governing Board for CY2020 Board Committees Meetings Attendance of the Governing Board for CY2019 Board Committees Meetings Attendance of the Governing Board for CY2018 2017 Report, Meeting of the Board, p.4 Board Committees Meetings Attendance of the Governing Board for CY2017 Board Committees Meetings Attendance of the Governing Board for CY2016
d. Has each of the directors attended at least 90% of all board meetings held during the year? If not, state explanation.			Board Committees Meetings Attendance of the Governing Board for CY2022 Board Committees Meetings Attendance of the Governing Board for CY2021 Board Committees Meetings Attendance of the Governing Board for CY2020 Board Committees Meetings Attendance of the Governing Board for CY2019 Board Committees Meetings Attendance of the Governing Board for CY2018 2017 Report, Meeting of the Board, p.4 Governing Board Attendance CY2017 Governing Board Attendance CY2016
e. Did the board meet separately at least once during the year without the Administrator present?			Board Committees Meetings Attendance of the Governing Board for CY2020 Board Committees Meetings Attendance of the Governing Board for CY2019 Board Committees Meetings Attendance of the Governing Board for CY2018 2017 Report, Meeting of the Board, p.4 Board Committees Meetings Attendance of the Governing Board for CY2017 Board Committees Meetings Attendance of the Governing Board for CY2016
25. Access to Information
a. Does the GOCC have a policy that stipulates board papers for board meetings be provided to the Board at least (3) working days in advance?			PCA Memo Dated Dec. 12, 2022 Board Resolution No. 011-2019 Board Resolution No. 013-2008 2017 Report, Access to Information, p.7
b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?			Secretary's Certificate Board Resolution No. 21-2021 2017 Report, Governing Board Member Profiles p.2 Board Director's Profile 2017 2016 Report, Governing Board Member Profiles, p.2
26. Internal Audit
a. Does the company have a separate internal audit function?			2020 GCG Memorandum Order No.2013-40 Internal Auditor's Profile 2017 Report, Governing Board Member Profiles p.2 2016 Report, Governing Board Member Profiles, p.2
b. Does the appointment and removal of the internal auditor require the approval of the AC?			PCA C.O. No. 01, S. 2022 Board Resolution No. 034-2022 Secretary's Certificate Board Resolution No. 40-2021 Board Resolution No. 071-2020 Corporate Order No.3, Series of 2020 Corporate Order No.1-A, Series of 2016 Organizational Structure
27. Risk Oversight
a. Does the company disclose the internal control procedures/risk management systems it has in place?			Risk Management System PCA Manual of Corporate Governance, Sec. 16, pp.15-16
b. Does the company disclose how key risks are managed?			Risk Management System
c. Does the annual report contain a statement from the board or AC commenting on the adequacy of the GOCC's internal controls/risk management systems?			The Board Audit Committee is a standing committee of the Board of Directors. The purpose of the committee is to assist the Board in fulfilling its oversight responsibility relating to: The integrity of the Authority's financial statements, the engagement of the independent auditors and the evaluation of the independent auditor's qualifications, independence and performance. The performance of internal audit services function: The annual independence audit of the authority's financial statements, the engagement of the independent auditors and the evaluation of the independent auditor's qualifications, independence and performance. In discharging its responsibilities, the Committee is not itself responsible for the planning or conduct of audits or for any determination that the Authority's financial statements are complete and accurate or in accordance with generally accepted accounting principles. This is the responsibility of management and the independent auditors. 2017 Report, Good Governance p.14 2016 Report, Good Governance p.3
28. Board Chairman
a. Do different persons assume the roles of Chairman and CEO?			Board Committee 2022 Board Committee 2021 Board Committee 2020 Board Committee 2019 Board Committee 2018 Board Committee 2017 2016 Report, Good Governance, p.8
29. Board Development
a. Does the GOCC have orientation program for new directors?			2020 Outline on the Briefing of New Members of the Governing Board For CY2018, there were no orientation programs for new directors. But it is a requirement pursuant to GCG-MC No. 2015-05, Article 5 (e). All newly appointed directors have been scheduled and attended the Orientation Course on Corporate Governance conducted by the Institute of Corporate Directors (ICD), an accredited training provider of GCG. 2017 Report, Board Orientation Training, p.8 2017 Report, Training and/or continuing education program attended by each director, p.17
b. Does the GOCC have a policy that encourages directors to attend on-going or continuous professional education program?			For CY2018, there was no policy that encourages directors to attend on-going or continuous professional education program. Following the requirement of the GCG pursuant to its M.C. No. 2015-05, Item II, Sec. 5(h), the Office of the Corporate Secretary has included the trainings of all appointive directors annually.
c. Did all appointive directors attend atleast(1) training for the calendar year? If not, state explanation?			For CY2018, Appointive Directors did not attend atleast one (1) training because the available trainings are very expensive. Seminar on Corporate Governance Orientation Program was held on April 26, 2017 at Discovery Premea, Makati City and attended by: Director Romulo J. De La Rosa Director Conrado S. Capa Director Roque G. Quimpan 2017 Report, Training and/or continuing education program attended by each director, p.17
30. Board Appraisal
a. Is an annual performance assessment conducted of the board?			Board Resolution No. 005-2020 Yes. It is in Article XIII-Performance Evaluation System, Sections 46 and 47 of the Manual of Corporate Governance. 2017 Report, Board Performance, p.6-7 Board Resolution No. 009-2018: Approving the 2017 Annual Policy Review and Program Assessment and Planning Workshop Board Resolution No. 161-2015 Pursuant to GCG M.C.No. 2012-06(The Code of Corporate Governance for GOCCs), GCG M.C. No. 2014-03 (re-issued) was issued in order to provide for the development of an Annual Performance Evaluation of the Board that would further strengthen the competence and character of the Members of the GOCC Governing Boards. Unfortunately, due to the change of administration, the conduct of said assessment for the year 2016, did not materialize.
b. Does the GOCC disclose the process followed in conducting the board assessment?			Board Appraisal System 2017 Report, Board Performance, p.6-7
c. Does the GOCC disclose the criteria used in board assessment?			Board Appraisal System 2017 Report, Board Performance, p.6-7
31. Committee
a. Is an annual performance assessment conducted of the committees?			2017 Report, Board Performance, p.6-7 Board Resolution No. 009-2018: Approving the 2017 Annual Policy Review and Program Assessment and Planning Workshop Board Resolution No. 161-2015 Pursuant to GCG M.C.No. 2012-06(The Code of Corporate Governance for GOCCs), GCG M.C. No. 2014-03 (re-issued) was issued in order to provide for the development of an Annual Performance Evaluation of the Board that would further strengthen the competence and character of the Members of the GOCC Governing Boards. Unfortunately, due to the change of administration, the conduct of said assessment for the year 2016, did not materialize.

BONUS

Question	Yes	No	Justification
1. Does the GOCC practice Global Reporting Index(GPI) on its annual reports?
Disclosure and Transparency
1. Are the audited financial report/statement released within 30days upon the receipt from COA?			Full disclosure of all financial matters & transactions were included in the Transparency Seal under Sec. 106,II.Annual Financial Reports and Sec. 43, 43.3. On Financial and Operational Matters CY2018 Financial Statement Date of Receipt: June 28, 2019 Date Published: July 8, 2019 2017 Report, Financial Statement CY2017, p.27-45 Date of Receipt: June 22, 2018 Date Published: June 25, 2018 2016 Financial Report Date of Receipt: June 30, 2016 Date Published: July 3, 2016 2015 Financial Report Date of Receipt: September 27, 2016 Date Published: September 29, 2016

PENALTY

Question	Yes	No	Justification
1. Are there members of the board who hold more than (5) positions in GOCCs and PLCs?			Board Directors' Profile 2019 Board Directors' Profile 2018 2017 Report, Governing Board Member Profiles p.2 Board Director's Profile 2017 2016 Report, Governing Board Member Profiles, pp.1-2
2. Is there non-compliance with the Good Governance Conditions?

AUXILIARY MENU

GOV.PH

Corporate Scorecard

Corporate Governance Scorecard

Corporate Governance Scorecard 2024

Corporate Governance Scorecard 2023

Corporate Governance Scorecard 2022

RESOURCES

DOWNLOADS